SONOMA COUNTY LIBRARY COMMISSION
AGENDA
REGULAR MEETING

Wednesday
June 7, 2006
7:00 p.m.

Location: Central Library, Board Room, 2nd Floor
Third & E Streets
Santa Rosa, CA

Members of the public wishing to speak to the Commission may do so under Public Appearances. If you wish to speak on an item under discussion by the Library Commission, which appears on this agenda, you may do so upon receiving recognition by the Chairperson. Please state your name and address for the record before making your presentation, which will be limited to three minutes. All hearings are taped. Time limitations on public testimony may be extended at the discretion of the Library Commission.

The Commission does not take action on items presented under Public Appearances during this meeting. You can request a response and one will be forwarded to you.

1. CALL TO ORDER

2. ANNOUNCEMENTS AND INTRODUCTIONS

3. APPROVAL OF MINUTES
3.1. Minutes of the regular meeting of May 3, 2006 (attachment)

4. CORRESPONDENCE

5. PUBLIC APPEARANCES
An opportunity for members of the public to address the Commission

6. STAFF PRESENTATION: SUMMER READING PROGRAM
Children’s Services Coordinator Susan Coffman will brief the Commission on plans for the Summer Reading Program.

7. CONSENT CALENDAR
(Background memos and attachments)
These matters include routine financial and administrative actions that may be approved by a single majority vote. Any Commission member may remove an item from the Calendar.

7.1.a CDW Government, Inc., - 750 Licenses for Norton Anti-virus ($14,418.01)

7.1.b SirsiDynix, - Annual software maintenance - ($11,939.05)

7.1.c Computer Prices
1) Gateway 2000 – Computer purchases for Ginny Engel and training – ($11,816.74)
2) Gateway 2000 – Twenty-one laptop computers – ($37,657.22)
3) Gateway 2000 - Gates Funds – ($20,801.96)

7.1.d Advent background
1) Advent – Deposit for furniture for Northwest branch – ($7,756.92)
2) Advent - Deposit for furniture for Cloverdale, Healdsburg, Petaluma, Windsor – ($35,750.13)

7.1.e Western Truck Parts & Equipment Co., LLC – delivery truck purchase – ($37,751.10)
(see item 11.2.1 for background memo)

7.1.f The Lab – photo grant – prints of photos – ($16,351.87)

7.2 Director’s report for May 2006

8. ACTION ITEMS BY MOTION
8.1. Interim Purchasing Procedure Policy
(Background memo and attachment)
Review and action
Recommended action: Approve an interim purchasing procedures policy.

9. CLOSED SESSION
9.1. Discussion of personnel issues with the Library Director (Brown Act, §54954.2)

10. OPEN SESSION
10.1. Report on closed session. (Brown Act, §54957.1)

11. DISCUSSION ITEMS
An opportunity for members of the Commission and the Library Director to discuss specific topics

11.1. New facility planning reports
11.1.1. Southwest Santa Rosa Region
11.1.2. Northwest Santa Rosa Region
11.1.3. Sebastopol / West County Region
11.1.4. Sonoma Valley Region
11.1.5. Windsor Region

11.2. Financial Reports (Background and Attachments)
Presented for the Commission’s review
11.2.1. Report on budget adjustment

11.2.2. Claims of $2,000 or more paid since May 3, 2006
Report on claims of $2,000 or more, and certain trust fund claims, and journal vouchers, paid since May 3, 2006

11.2.3. Fiscal year 2005-2006 year-to-date revenue and expenditure reports

12. LIBRARY ADVISORY BOARDS
Appointments and reappointments (Background memo)

12.1. VACANCIES

12.1.1. Sebastopol Library Advisory Board vacancy – Posted and ready or appointment
Laura Olzman left the board, term ending June 30, 2006
12.1.2. Sebastopol Library Advisory Board vacancy – Posted and ready for appointment
K. Stager resigned term ending June 30, 2007

12.2. NEW APPOINTMENTS:

New four-year terms for twenty-one (21) Library Advisory Board positions are ready to be filled. The Notice of Vacancy for each of these board positions has been posted and the positions are ready for appointment or reappointment at this meeting. Fourteen (14) incumbents have expressed interest in being reappointed and each one is noted.

12.2.1. Cloverdale Library Advisory Board
1. 4-year term. Incumbent Shirley Black applied for reappointment
2. 4-year term. Incumbent Marta Moro applied for reappointment
3. 4-year term. Incumbent Ray Myers applied for reappointment

12.2.2. Guerneville Library Advisory Board
1. 4-year term. Incumbent Lorna Drake applied for reappointment
2. 4-year term. Incumbent Pete Andrews applied for reappointment

12.2.3. Healdsburg Library Advisory Board
1. 4-year term. Incumbent Norma Chandler applied for reappointment
2. 4-year term. No incumbent (Leah Gold leaving the board)
3. 4-year term. Incumbent Judy Velasquez applied for reappointment
4. 4-year term. No incumbent (Lynn Woznicki leaving the board)

12.2.4. Petaluma Library Advisory Board
1. 4-year term. No incumbent (Katie Young – youth member - leaving the board)
2. 4-year term. Incumbent Sheila Bride applied for reappointment
3. 4-year term. Incumbent Erroll Stevenson applied for reappointment

12.2.5. Rohnert Park/Cotati Library Advisory Board
1. 4-year term. Incumbent Janet Kurvers applied for reappointment

12.2.6. Santa Rosa Library Advisory Board
1. 4-year term. Incumbent Frank Morabito applied for reappointment
2. 4-year term. Incumbent Dennis Carrera applied for reappointment
3. 4-year term. No incumbent (Janet Wentworth leaving the board)

12.2.7. Sebastopol Library Advisory Board
1. 4-year term. Incumbent Judy Rice applied for reappointment

12.2.8. Sonoma Library Advisory Board
1. 4-year term. Incumbent Janice Perlman-stites applied for reappointment
2. 4-year term. Incumbent Patricia Sajor applied for reappointment

12.2.9. Windsor Library Advisory Board
1. 4-year term. Incumbent Chris Peasley applied for reappointment
2. 4-year term. No incumbent (Elizabeth Fuss leaving the board)

13. DIRECTOR’S INFORMATION ITEMS
An opportunity for the Director to share information with no action necessary

14. COMMISSION MEMBER INFORMATION ITEMS
An opportunity for members of the Commission to present brief factual information, respond to public comments, place items on the next agenda, or to request information from the Library Director.

15. DATE AND TIME OF NEXT MEETING

Day: Wednesday
Date: July 5, 2006
Time: 7:00 P.M.
Location: Santa Rosa Central Library Board Room
Third & E Streets, Santa Rosa, CA

13. ADJOURNMENT
By motion

Agenda support materials are available in the Library Administration Office, Third and E Streets, Santa Rosa, after 3:30 p.m. on, Thursday, June 1, 2006.