SONOMA COUNTY LIBRARY COMMISSION

AGENDA
REGULAR MEETING

Wednesday
September 7, 2005
7:00 p.m.

Location: Central Library, Board Room, 2nd Floor
Third & E Streets
Santa Rosa, CA

Members of the public wishing to speak to the Commission may do so under Public Appearances. If you wish to speak on an item under discussion by the Library Commission which appears on this agenda, you may do so upon receiving recognition by the Chairperson. Please state your name and address for the record before making your presentation, which will be limited to three minutes. All hearings are taped. Time limitations on public testimony may be extended at the discretion of the Library Commission

The Commission does not take action on items presented under Public Appearances during this meeting. You can request a response and one will be forwarded to you.

1. CALL TO ORDER

2. ANNOUNCEMENTS AND INTRODUCTIONS

3. APPROVAL OF MINUTES
Minutes of the regular meeting of August 3, 2005, the special meeting of July 15, 2005 and the special meeting of August 12, 2005
(Background memo & attachments)

4. CORRESPONDENCE
Communications which require no immediate action by the Commission

5. PUBLIC APPEARANCES
An opportunity for members of the public to address the Commission

6. ACTION ITEMS BY RESOLUTION
6.1 Resolution Requesting Fund Transfer 2005-06 (Attachment)
Request for line of credit for Fiscal Year 2005-06
(Background & attachments)
Review and action
Recommended action: Adopt the resolution


7. ACTION ITEMS BY MOTION
7.1 Claims of $7,000 or more, which require Commission approval
(Background memo & attachments)
Review and action
Recommended action: Approve the claims

Claim #1 North Bay Cooperative Library System, $64,981.00, for SuperSearch Membership

Claim #2 North Bay Cooperative Library System, $12,060.10, Gale Database purchases: Biography Resource Center

Claim #3 Dynix, $78,615.61, Maintenance on Horizon 7/01/05-06/30/06

7.2 Fund Development Committee Report
a) Commission funds should be made available for a portion of seed money for new facilities
b) Commission agrees to conduct a capital campaign (alt. fund raising effort) to provide funds for library facility-building programs
(Background)
Review and action
Recommend action: Approve the two recommended motions

7.3 Director’s report for July 2005
(Background memo and attachments)
Review and action
Recommended action: Acknowledge the report

7.4 Commission/Administration Division of Labor and Communications
(Background memo and attachment)
Review and action
Recommend action: Approve the policy

8. DISCUSSION ITEMS
An opportunity for members of the Commission and the Library Director to discuss specific topics

8.1 Claims of $2,000 or more paid subsequent to August 3, 2005
(Background memo & attachment)
Report on claims of $2,000 or more, and certain trust fund claims, and journal vouchers, paid subsequent to August 3, 2005

8.2 2004-05 revenue and expenditure report
(Background memo & attachment)

8.3 Library Administration reorganization structure

8.4 Library Director recruitment update

8.5 New facility planning reports
1. Santa Rosa Southwest Region
2. Sebastopol / West County Region
3. Sonoma Valley Region
4. Windsor Region

8.6 Review proposals from Guerneville Library Advisory Board regarding branch public service hours effective January 01, 2006. (attachment)

9. LIBRARY ADVISORY BOARDS
Appointments and reappointments
(Background memo)

VACANCIES
9.1 Unexpired term ending June 30, 2007. Posted and ready for appointment.
a. Santa Rosa Libraries Advisory Board (Barbara Ressue resignation)

9.2 Unexpired term ending June 30, 2007. Posted and ready for appointment.
a. Windsor Library Advisory Board (Judy King resignation)

NEW TERMS
9.3 New four-year term ending June 30, 2009. Posted and ready for appointment.
a. Healdsburg Library Advisory Board
1. 4-year term. No incumbent (Gloria Hersch leaving the board)

10. DIRECTOR’S INFORMATION ITEMS
An opportunity for the Director to share information, with no action to be taken.

10.1 CALTAC Special Fall Workshop – Santa Clara City Library (attachment)

10.2 California Library Association: Conference & Exhibition (attachment)

11. COMMISSION MEMBER INFORMATION ITEMS
An opportunity for members of the Commission to present brief factual information, respond to public comments, place items on the next agenda, or to request information from the Library Director.

12. DATE AND TIME OF NEXT MEETING
12.1 REGULAR MEETING
Day: Wednesday
Date: October 5, 2005
Time: 7:00 p.m.
Location: Santa Rosa Central Library
3rd & E Streets
Santa Rosa, CA

13. CLOSED SESSION
13.1 Conference with agency labor negotiator (Calif. Govt. Code 54957.6)
Agency negotiator: Molly McDermott
Employee organization: SEIU Local 707

14. OPEN SESSION
14.1 Report on Closed Session

15. CLOSED SESSION
15.1 Consideration of appointment or employment of Library Director
(Calif. Govt. Code 54957)
Title: Library Director

16. OPEN SESSION
16.1 Report on Closed Session

15. ADJOURNMENT
By motion

Agenda support materials are available in the Library Administration Office, Third and E Streets, Santa Rosa, after 3:30 p.m. on Thursday, September 1, 2005.