SONOMA COUNTY LIBRARY COMMISSION

AGENDA
REGULAR MEETING

Wednesday
June 1, 2005

7:00 p.m.

LOCATION: Rincon Valley Regional Library
Forum Room
6959 Montecito Boulevard
Santa Rosa, CA

Members of the public wishing to speak to the Commission may do so under Public Appearances. If you wish to speak on an item under discussion by the Library Commission which appears on this agenda, you may do so upon receiving recognition by the Chairperson. Please state your name and address for the record before making your presentation, which will be limited to three minutes. All hearings are taped. Time limitations on public testimony may be extended at the discretion of the Library Commission

The Commission does not take action on items presented under Public Appearances during this meeting. You can request a response and one will be forwarded to you.


1. CALL TO ORDER

2. ANNOUNCEMENTS AND INTRODUCTIONS

3. APPROVAL OF MINUTES
Minutes of the regular meeting of May 1, 2005 and special meeting of May 10, 2005
(Background memo & attachments)

4. CORRESPONDENCE
Communications which require no immediate action by the Commission

5. PUBLIC APPEARANCES
An opportunity for members of the public to address the Commission

6. ACTION ITEMS BY MOTION

6.1 Library Administration reorganization structure (continued)
(Background memo & attachments)
Review and action
Recommended action: Agree upon one model; give direction to Library Director to return to Commission with detailed organization chart and cost estimates

6.2 Proposed change of opening time
(Background memo & attachment)
Review and action
Recommended action: Consider three options and decide on one

6.3 Claims of $7,000 or more which require Commission approval
(Background memo & attachments)
Review and action
Recommended action: Approve the claim

6.4 Proposal to conduct Fiscal Year 2004-2005 library audit
(Background memo & attachment)
Review and action
Recommended action: Accept proposal by Pisenti & Brinker to conduct the Library’s financial audit for the fiscal year 2004-2005

6.5 Director's report for May 2005
(Background memo & attachment)
Review and action
Recommended action: Acknowledge the report

7. DISCUSSION ITEMS
An opportunity for members of the Commission and the Library Director to discuss specific topics

7.1 Claims of $2,000 or more paid subsequent to May 4, 2005
(Background memo & attachment)
Report on claims of $2,000 or more, and certain trust fund claims, and journal vouchers, paid subsequent to May 4, 2005

7.2 2004-05 fiscal year-to-date revenue and expenditure report
(Background memo & attachment)

7.3 New facility planning reports

a. Tour of San Jose Public Library branches

b. Workshop on June 6, 2005, 3:00 p.m., at Rohnert Park-Cotati
Regional Library

c. Santa Rosa Southwest Region
1. City/Library joint visioning and feasibility study report
(Background memo and attachment)

2. New Library Facility Leadership Committee report

d. Sebastopol / West County Region
New Library Facility Leadership Committee report

e. Sonoma Valley Region
New Library Facility Leadership Committee report

f. Windsor Region
New Library Facility Leadership Committee report

7.4 Guerneville Regional Library capital improvement projects

7.5 Petaluma Regional Library capital improvement project

7.6 Materials ordering status report

7.7 Overdue notices
(Background memo & attachment)

7.8 Fund Development Office Committee report
(Background memo)

7.9 Telecommunications network and Internet service provider transition report


8. LIBRARY ADVISORY BOARDS
Appointments and reappointments
(Background memo & attachment)

VACANCIES
8.1 Unexpired term ending June 30, 2005. Posted and ready for appointment
Santa Rosa Libraries Advisory Board (John Bennett resignation)

8.2 Unexpired term ending June 30, 2007. Posted and ready for appointment
Santa Rosa Libraries Advisory Board (Barbara Ressue resignation)

8.3 Unexpired term ending June 30, 2005. Posted and ready for appointment
Windsor Library Advisory Board (Ray Goepfrich resignation)

NEW TERMS
8.4 New four-year terms ending June 30, 2009. Posted and ready for appointment or
reappointment

a. Cloverdale Library Advisory Board
1. 4-year term. Incumbent Herdis Gudmund applied for reappointment
2. 4-year term. Incumbent Jane Snibbe applied for reappointment

b. Guerneville Library Advisory Board
1. 4-year term. Incumbent Rod Barth applied for reappointment
2. 4-year term. Incumbent Arline Jones applied for reappointment
3. 4-year term. Incumbent John Schubert applied for reappointment
4. 4-year term. Incumbent Stephen Spector applied for reappointment

c. Healdsburg Library Advisory Board
1. 4-year term. No incumbent. (Gloria Hersch leaving the board)

d. Rohnert Park-Cotati Library Advisory Board
1. 4-year term. No incumbent (Barbara Butler leaving the board)
2. 4-year term. Incumbent Hertzel Harrison applied for reappointment
3. 4-year term. Incumbent Sara Dawn Shafer applied for reappointment

e. Santa Rosa Libraries Advisory Board
1. 4-year term. No incumbent (Christie Fish leaving the board)
2. 4-year term. a) see agenda item 8.1
b) if filled, reappoint; if not filled, ready for appointment

f. Sebastopol Library Advisory Board
1. 4-year term. Incumbent Rhea Voge applied for reappointment
2. 4-year term. Incumbent Richard Welin applied for reappointment

g. Sonoma Valley Library Advisory Board
1. 4-year term. Incumbent Laurell Meredith applied for reappointment

h. Windsor Library Advisory Board
1. 4-year term. Incumbent Dianne Graner applied for reappointment
2. 4-year term. a) see agenda item 8.3
b) if filled, reappoint; if unfilled, ready for appointment


9. DIRECTOR’S INFORMATION ITEMS
An opportunity for the Director to share information, with no action to be taken.

9.1 Grant application to Sonoma County Board of Supervisors
(Attachment)

10. COMMISSION MEMBER INFORMATION ITEMS
An opportunity for members of the Commission to present brief factual information, respond to public comments, place items on the next agenda, or to request information from the Library Director.

11. DATE AND TIME OF NEXT MEETING

11.1 REGULAR MEETING

Day: Wednesday
Date: July 6, 2005
Time: 7:00 p.m.
Location: Santa Rosa Central Library
3rd & E Streets
Santa Rosa, CA

12. CLOSED SESSION

12.1 Conference with agency labor negotiator (Calif. Govt. Code 54957.6)
Agency negotiator: Molly McDermott
Employee organization: SEIU Local 707

13. OPEN SESSION
Report on Closed Session

14. CLOSED SESSION

14.1 Public employee annual performance evaluation (Government Code 54957)
Title: Library Director

15. OPEN SESSION
Report on Closed Session

16. ADJOURNMENT
By motion

Agenda support materials are available in the Library Administration Office, Third and E Streets, Santa Rosa, after 3:30 p.m. on Wednesday, May 25, 2005.