SONOMA COUNTY LIBRARY COMMISSION

AGENDA
REGULAR MONTHLY MEETING

Wednesday
November 3, 2004
7:00 p.m.

LOCATION:
Santa Rosa Central Library
Third and E Streets, Santa Rosa

Members of the public wishing to speak to the Commission may do so under Public Appearances. If you wish to speak on an item under discussion by the Library Commission which appears on this agenda, you may do so upon receiving recognition by the Chairperson. Please state your name and address for the record before making your presentation, which will be limited to three minutes. All hearings are taped. Time limitations on public testimony may be extended at the discretion of the Library Commission

The Commission does not take action on items presented under Public Appearances during this meeting. You can request a response and one will be forwarded to you.

1. CALL TO ORDER

2. ANNOUNCEMENTS AND INTRODUCTIONS

3. APPROVAL OF MINUTES
Minutes of the regular meeting of October 6, 2004 (Attachment)

4. CORRESPONDENCE
Communications which require no immediate action by the Commission

5. PUBLIC APPEARANCES
An opportunity for members of the public to address the Commission

6. PRESENTATION
Librarian IV Joan Seim & Supervising Library Technician Darci Egan to present an overview of how materials are ordered, received, and prepared for delivery to the branches

7. DISCUSSION ITEMS, PART I
7.1 Budget review: fiscal year 2004-05 budget, year-to-date revenue and expenditure report, and multi-year budget considerations (Attachment)

8. ACTION ITEMS BY MOTION
8.1 Claims of $7,000 or more which require Commission approval

8.2 Fund Development Office Committee’s two-year program review (Attachment)
Review and action
Recommended action: Consider either of two options:
1) determine the course of action at this meeting
2) set a special meeting to continue the item

8.3 Sonoma County Library holiday schedule for 2005 (Attachment)
Review and action
Recommended action: Adopt the 2005 holiday schedule

8.4 Sonoma County Library Commission meeting schedule for 2005 (Attachment)
Review and action
Recommended action: Adopt the 2005 meeting schedule

8.5 Tentative legislative platform for 2005 (Attachment)
Review and action
Recommended action: Approve the 2005 tentative legislative platform

8.6 Windsor Library Advisory Board recommendation (Attachment)
Review and action
Recommended action: Establish a Library Commission New Facility Leadership Committee for the Windsor Region

8.7 Director's report for October 2004 (Attachment)
Review and action
Recommended action: Acknowledge the report

8.8 Library Administration transition 2005
Review and action
Recommended action: Authorize project and appoint an ad hoc committee of the Commission to monitor the project

9. ACTION ITEM BY RESOLUTION
9.1 Update forum room use policy and guidelines
Review and action
Recommended action: Adopt the resolution

10. LIBRARY ADVISORY BOARDS
Appointments and Reappointments (Attachment)

10.1 Sebastopol Library Advisory Board
Vacancy – Unexpired term ending June 30, 2006 Vacancy – Unexpired term ending June 30, 2007 Both vacancies posted and ready for appointment

10.2 Windsor Library Advisory Board
Vacancy – Unexpired term ending June 30, 2005
Posted and ready for appointment

11. DISCUSSION ITEMS, PART II
An opportunity for members of the Commission and the Library Director to discuss specific topics

11.1 Claims paid subsequent to October 6, 2004 (Attachment)
Report on claims of $2,000 or more, and certain trust fund claims, and journal vouchers, paid subsequent to October 6, 2004

11.2 Possible changes to the Commission bylaws—Commissioner Lynch (Attachment)

11.3 New facility planning reports
a. Santa Rosa Southwest Region
1. City/Library joint discussion series advisory board report
2. New Library Facility Leadership Committee report

b. Sebastopol / West County Region
New Library Facility Leadership Committee report

c. Sonoma Valley Region
New Library Facility Leadership Committee report

11.4 Automation changes report (Attachment)

11.5 Bookmobile service report (Attachment)

11.6 Book delivery program at Marin County Free Library (Attachment)

11.7 Patron complaint—Lorraine Jordan (Attachment)

12. DIRECTOR’S INFORMATION ITEMS
An opportunity for the Director to share information, with no action to be taken.

12. 1 Petaluma Regional Library forum room expansion project ribbon cutting, Friday, November 12, 2004, 5:30 p.m.

12.2 Cloverdale Regional Library 25th Anniversary Celebration, Saturday, October 9

13. COMMISSION MEMBER INFORMATION ITEMS
An opportunity for members of the Commission to present brief factual information, respond to public comments, place items on the next agenda, or to request information from the Library Director.

14. DATE AND TIME OF NEXT MEETING

REGULAR MEETING
Day: Wednesday
Date: December 1, 2004
Time: 7:00 p.m.
Location: Santa Rosa Central Library
Board Room, 2nd floor

15. ADJOURNMENT
By motion

Agenda support materials are available in the Library Administration Office, Third and E Streets, Santa Rosa, after 3:30 p.m. on Wednesday, October 27, 2004.